Accounts Payable & Payroll Backup Essential Duties & Responsibilities:
Accurate entry of payables into the ERP while ensuring materials have been received correctly.
Research and resolve invoice discrepancies and other issues in a timely manner while continuing to ensure current workflow is uninterrupted.
Maintain thorough organized files and work space with the ability to scan information into electronic files and work toward a paperless accounts payable process.
Reconcile and post accounts payable accurately and timely, weekly and at month-end closing.
Processing payroll as the backup will be required during the absence of the payroll administrator.
Prepare all manual and on demand checks.
Prepare and issue annual 1099s to needed vendors.
Prepare and transmit bank files needed to monitor weekly check runs.
Preparation of annual audit documentation and any necessary testing required.
Preferred Education/Experience Three years of Accounts Payable experience or similar Accounting role, or Associated Degree in Accounting required.
Other Requirements: Attention to detail and accuracy with good problem solving skills and sound judgement.
Knowledge of general accounting terms with the ability to do reconciliations and analytical analysis as needed.
Good communication skills to interact with customers, vendors, and other departments and be a team player.
Must be experienced in Microsoft Word, Excel, and Outlook and have the ability to adapt to new and improved processes.
Knowledge of processing payroll and compliance rules related to payroll, but not required.
Eagerness to improve current processes for efficiency and accuracy.
Ability to be flexible in a laidback work environment.
Knowledge of sales tax requirements would be helpful but not required.
General Work Schedule This position will be scheduled Monday thru Friday and require weekend work when necessary.
This individual must be willing and able to stay later than schedule at times to ensure needs are met.
During busy times of the year, overtime will be required.
About this company
Heatec manufactures and markets a broad line of heaters and liquid storage tanks. These products are used at facilities that produce and supply materials for road construction, mostly hot-mix asphalt (HMA) plants, asphalt terminals, emulsion terminals and concrete producers. And our products are used by numerous other industries unrelated to road construction.
Our products for asphalt include hot oil heaters, asphalt storage tanks and fuel storage tanks. Outputs of the heaters range from 0.75 to 30 million Btu/hour. Tanks are either vertical or horizontal configurations with capacities ranging from 5,000 gallons (18,927 liters) to 45,000 gallons (170,325 liters).
We also make complete polymer systems for asphalt terminals and emulsion plants. These systems blend asphalt with polymers and hold the mixtures for load-out. Other asphalt products include fuel preheaters, booster heaters, calibration tanks, barrel melters, etc.
We refer to our products unrelated to road construction as "industrial" products. Almost half of our production is industrial products. Most are customized for a particular application. Consequently, we have a separate group of engineers that specialize in the design of these products. They work closely with the customer and/or independent engineering firms and inspection teams that may be engaged by the customer.
You will find Heatec industrial products at chemical plants, at oil-and-gas refineries, on off-shore platforms and on barges. You will also find them at power generation plants, wood product manufacturers, food processors, textile factories, pharmaceutical producers, roofing manufacturers and others.
Our industrial products include heaters, vaporizers, and heat recovery units. The heaters are either horizontal or vertical and have either helical coils or serpentine coils. Heater and vaporizer sizes range from 0.7 to 75 million Btu/hour. Industrial products also include pump skids, storage tanks and expansion tanks.
The company was formed in 1972 to repair and service asphalt heaters known as "the Chattanooga Heater." Shortly thereafter, the company also began to design and fabricate asphalt storage tanks for Astec HMA plants. Astec Industries bought the company in 1977 and it became known officially as Heatec. Heatec continued to build asphalt storage tanks for Astec HMA plants and also began to produce hot oil heaters for heating asphalt.
It soon became apparent that the company’s hot oil heaters were well suited for industries unrelated to road construction. Consequently, such heaters were sold for use in the carpet industry and for use in production of roofing shingles. New applications for the heaters and related products have grown rapidly ever since. At the present time Heatec products are used in a score of different industries.
OUR CORE VALUES
Continuous devotion to meeting the needs of our customers.
Honesty and integrity in all aspects of business.
Respect for all individuals.
Preserving entrepreneurial spirit, innovation, and focus through decentralization.
Safety, profit and growth as means to ensure success of the company.
"To grow and prosper by designing, manufacturing and selling the most innovative, productive and reliable equipment for the industries we serve, coupled with unparalleled customer service."
Location/Region: Chattanooga, TN (US - 37403)