Administrative Assistant
AD Engineering, a locally owned civil engineering firm in Chattanooga, TN, is seeking a full-time Administrative Assistant. The candidate will need technical skills and proficiency in Microsoft Outlook, Word, Excel and Teams.
The primary duties will include:
- Receiving phone calls
- Ordering office supplies
- Preparing shipping packages
- Deliveries and errands
- Working with staff schedules and setting up meetings - video conferencing and in person
- Receive and helping guests
- Gathering information for new potential projects
- Helping prepare word documents such as proposals, Statement of Qualifications for new public/private projects, and project help as requested from staff
- Taking minutes at meetings
- Typing up letters and reports
- Coordinating with suppliers
Skills needed for this position include:
- Be thorough and pay attention to detail
- Eager to help clients and staff
- Working well with others
- Working well on your own
- Flexible and open to change
- Excellent communication skills
- Experience in Microsoft Outlook, Word, Excel, and Teams
As an administrator, you will be responsible for helping the smooth running of the business. You will be client-facing through phone, email, and visitors. The work will primarily be in the office setting with limited remote work available.
We are a growing and thoughtfully engaged civil engineering firm, and offer competitive compensation and a benefits package that includes vacation, holidays, medical, dental, vision, and a Simple IRA retirement plan. We currently have a staff of 10 good-hearted and interesting individuals, and we value a collaborative, team-first environment. For over 17 years, our primary goal has been to maintain steady, sustainable growth through successful completion of projects. This fosters a stable work environment for both employees and clients and creates a platform to develop skills and advance careers. Join us today and make visions for our community come to life.