Receptionist/Bookkeeper

Cornerstone Automation   Chattanooga, TN   Full-time     Administration / Clerical
Posted on August 20, 2021

Immediate Opening

We are looking for an experienced Receptionist/Bookkeeper. This is a Full time position 8 AM - 5 PM. Compensation based on experience

Job Responsibilities - Candidates would preferably have:

  • A Receptionist serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival and telecommunications system.
  • The ideal candidate will also be able to provide file, clerical and data entry support. • Experience answering multi-line phones, Takes and retrieves messages
  • Accounts Payable/Accounts Receivable Experience
  • Invoicing, collections, change orders, Contract billing
  • Maintain Customer Certificate of Insurance
  • Ensure client accounts are up to date, follow up if needed.
  • Experience in data entry and record keeping
  • Dispatch Service Calls to Service Employees using Smart Service Software
  • Provides callers with Company information such as address, directions and other contact information
  • Sorts & forwards incoming mail
  • Coordinates the pickup and delivery of express mail services (FedEx, DHL, UPS)
  • Maintains inventory of office supplies
  • Simple housekeeping duties, Keep break room and conference room tidy
  • Other duties as assigned Job Requirements

As a Receptionist/Bookkeeper you must represent our company well by being responsible, punctual and motivated to go above and beyond the call of duty. You must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. It is also important that you display excellent verbal and written communication and interpersonal skills.

Required Education, Experience & Skills:

  • The ideal candidate for this position will be highly flexible, able to multi-task, a team player, organized, and dependable and will report to the Accounting Manager.
  • The candidate should be enthusiastic and personable with strong verbal and written communication skills.
  • Excellent communication and customer service skills
  • Excellent computer skills are essential; proficient in Microsoft excel/word/outlook
  • Basic Quick Books 10-15 years experience
  • Basic understanding of bookkeeping and accounting principles
  • State of Tennessee Notary is a Plus