Executive Assistant
Mission:
To lead the evolution, design, and technology of orthotic and prosthetic products and services that empower clinicians and patients to achieve their best functional outcomes.
History:
Fillauer was founded in 1914 by George Fillauer, Sr. In the mid-1920's, Fillauer expanded its business to provide orthotic and prosthetic devices as well as patient care. Presently, Fillauer remains a privately held company comprised of six business units, employing over 200 team members. We are an equal opportunity employer and value diversity at our company.
Description:
Fillauer is looking for an experienced Executive Assistant to provide administrative support to the Chief Executive Officer. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to communicate effectively and professionally. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Leadership Team, Board of Directors, and other Company leaders and staff. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
Responsibilities:
- Work directly with the CEO to support all aspects of CEO’s daily work routine.
- Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
- Exercise discretion in committing CEO’s time and evaluating needs.
- Answer and respond to phone calls on behalf of CEO.
- Prioritize emails and respond when necessary.
- Draft, review and send communications on behalf of CEO as needed.
- Handle printing, faxing, mail/overnight packages, copying, and filing.
- Organize and prepare for meetings, including preparation of documents and attending to logistics of meetings.
- Assist the CEO in the development of presentations for internal and external audiences.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.
Skills and Qualifications:
- 3-5 years Executive Assistant experience
- Bachelor’s degree preferred
- Advanced proficiency in MS Office, including Excel, Word, PowerPoint and Outlook
- Ability to communicate effectively and professionally
- Ability to handle sensitive and confidential information with discretion
- Time management skills
- Strong interpersonal skills
- High degree of professionalism
- Exceptional organizational skills and impeccable attention to detail
- Strong business sense and with ability to decipher priorities and make sound judgment calls when needed
- Commitment to excellence - perform duties at the highest level possible on a consistent basis
Benefits:
- Health Insurance
- Health Savings Account
- Dental Insurance
- Vision Insurance
- Employee Assistance Program
- Life Insurance
- Paid Time Off
- Paid Holidays
- 401(k)
- 401(k) Matching
Fillauer is an EEO/AA employer